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How to Manage multiple email accounts in Outlook 2016

How to Manage multiple email accounts in Outlook 2016?

How to Manage multiple email accounts in Outlook 2016It is increasingly common to manage several email accounts in our work. For example, you can have an email address with your name or that of your department and another one through which the orders of your online store can reach you.

Outlook allows you to configure several email accounts and automatically organize incoming messages in different folders.

Below we explain how to do it:

The combination of several email boxes in Microsoft Outlook can increase your organization and productivity and save you time. You can configure Outlook to send and receive emails from multiple accounts, no matter which provider you use for your Internet services (ISP). You do not need extensive computer knowledge to configure it. You just have to have some basic information from your ISP.

Step 1:

Click on “Tools” at the top of the screen. Select and click on “Options”.

Step 2:

Click on “Mail Settings”. Then on “Email accounts.”

Step 3:

Click on the “New” button. It is located at the far left of the box, just below the “e-mail” tab.

Step 4:

Click on the server that hosts the first email account you wish to add. Click on “Next”

Step 5:

Enter the information of the email provider in the boxes that will appear. The required fields and information may vary depending on the provider. You can find the appropriate settings for the provider by selecting “Help” or in the Frequently Asked Questions option or “FAQ”. All major email providers have information about Outlook settings.

Step 6:

Enter your password. Click on “Remember the password”. This is optional, but since you will use several email accounts with Outlook, it allows you to log in to both accounts when you start the program.

Step 7:

Click on “Verify names” if you are adding a Microsoft Exchange Server account. Your name and the server will be underlined. Otherwise, check the information entered in step 5. Once verified, click on “Next”.

Click on “Test account settings” if you are adding a POP3 account. Outlook will test your connection to the server and send a test message. You’ll see the green check marks next to all the tasks. If something does not work, a red “X” will indicate it. Recheck the information in step 5.

Step 8:

Click on “Finish”.

Step 9:

Repeat these steps with the second email address you want to add. Once completed and verified, both emails will be merged into the Outlook.

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